Administrative Assistant

Cognito is seeking an Administrative Assistant to perform administrative and office support activities. Duties include data entry, emails, telephone calls, receiving and directing visitors, word processing, keeping office space and other areas supplies replenished, filing, and faxing. Extensive ERP software skills are required, as well as strong communication skills, and does related work as required.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Responsible for the timely data entry and input of job travelers into ERP systems
• Enters, updates and verifies data into various systems for use by all personnel.
• Reviews and verifies data entered on spreadsheets to ensure accuracy.
• Tracks documents received and completion dates.
• Establishes, develops, maintains and updates filing system for the company. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Answers phones and transfers phone calls to the appropriate department. Takes messages or fields/answers all routine and non-routine questions.
• Handles confidential and non-routine information.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Manage workflow by assigning tasks daily, ensuring that deadlines are met, and work is completed correctly.

Competencies
• Technical Capacity.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Personal Effectiveness/Credibility.
• Superior organization skills and dedication to completing projects in a timely manner

Required Education and Experience
• High school diploma or G.E.D
• One year of administrative experience.
• Alpha and numeric data entry skills.
• Previous experience in a Manufacturing environment
• Knowledge of ERP systems required

Position Type and Expected Hours of Work
• This is a part-time with full days when needed. Days and hours of work are Monday through Friday, 8:00 a.m. to 12 p.m.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Other Duties
Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
Cognito Motorsports, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Cognito complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Cognito expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Cognito’s employees to perform their job duties may result in discipline up to and including discharge.